As many of you know, it is not a perfect world. However, we think Old Towne is a lovely community. As your Board, our goal is to maintain and protect this for the future. With new owners joining Old Towne, the Board of Directors thought it would be informative to review our meeting process. Any resident may attend these meetings. We ask that a business atmosphere be maintained as there are many details to cover in one meeting.
At times, delinquent payment and other owner issues need to be discussed and it is necessary to ask non-board members to leave so they may be discussed in private. This is done to protect and respect the confidentiality of owners.
An open forum is available if Unit Owners wish to present a matter to the board. Owners will be provided five minutes to present their issues. It is important to remember that the board is empowered by the declaration, bylaws and rules. Anything that falls outside of this has no place at the meeting and thus, it is not a forum to vent, make accusations, rant or speak out of turn.
The condominium association operates as a business and as such the minutes that are recorded reflect this. The minutes are not available online because they often contain private owner issues. The minutes are available after the board meeting that accepts them as accurate. Unit owners may request a copy by submitting a written request to the management company.
Board members receive no pay or compensation of any kind. They pay the same fees as everyone else and are subject to the same rules. They do, however, have the burden of running the association, working on committees, preparing for meetings, dealing with owner issues, management issues, building, landscape, pool, etc. Anytime a owner can offer a solution to a problem, it makes our jobs easier and we appreciate it.
Anyone that needs to communicate with the Management Company or Board should do so in writing and in advance of the meeting. This allows us to have it distributed to all board members and have it put on the agenda. Having an item in advance permits the meeting to be conducted timely and helps us do our job more efficiently.
We have several issues to deal with in the months ahead such as our landscaping issues, upgrading the remaining decks and patios, seeking information on chimney caps and gutter guards, etc. We are making progress and trying to lessen how these projects impact the association budget. Support your neighborhood, your condominium and your directors. Thank You.
At times, delinquent payment and other owner issues need to be discussed and it is necessary to ask non-board members to leave so they may be discussed in private. This is done to protect and respect the confidentiality of owners.
An open forum is available if Unit Owners wish to present a matter to the board. Owners will be provided five minutes to present their issues. It is important to remember that the board is empowered by the declaration, bylaws and rules. Anything that falls outside of this has no place at the meeting and thus, it is not a forum to vent, make accusations, rant or speak out of turn.
The condominium association operates as a business and as such the minutes that are recorded reflect this. The minutes are not available online because they often contain private owner issues. The minutes are available after the board meeting that accepts them as accurate. Unit owners may request a copy by submitting a written request to the management company.
Board members receive no pay or compensation of any kind. They pay the same fees as everyone else and are subject to the same rules. They do, however, have the burden of running the association, working on committees, preparing for meetings, dealing with owner issues, management issues, building, landscape, pool, etc. Anytime a owner can offer a solution to a problem, it makes our jobs easier and we appreciate it.
Anyone that needs to communicate with the Management Company or Board should do so in writing and in advance of the meeting. This allows us to have it distributed to all board members and have it put on the agenda. Having an item in advance permits the meeting to be conducted timely and helps us do our job more efficiently.
We have several issues to deal with in the months ahead such as our landscaping issues, upgrading the remaining decks and patios, seeking information on chimney caps and gutter guards, etc. We are making progress and trying to lessen how these projects impact the association budget. Support your neighborhood, your condominium and your directors. Thank You.
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